Retrieval of Medical Reports as and when required is essential for timely diagnosis and treatment based on the patients’ medical history. Medical Record Indexing should be the integral process of any healthcare system irrespective of the practice or hospital size for storage of patient records without loss and easy retrieval. However, the accumulation of patient reports over the years can make the documentation and storage process bulky and onerous which indirectly might delay attention to patient services. Therefore timely Indexing of Medical Records is required for any quality patient care.
Federal Law on Medical Records Maintenance:
With the US Federal Government mandating Physical Medical Records to be retained for a minimum of seven to ten years, it is crucial that every practice and physician group has an effective process for Medical Records to be indexed appropriately to secure PHI.
Process of Indexing Medical Records:
Medical Records Indexing is the process of maintaining or arranging the patient’s medical reports in Chronological order or in alphabetical, numerical or by DOS, Specialty, Physician Name, etc., or by any particular methodology, the practice or the physician requires.
How to Index Medical Records?
With technological improvement, Medical records are now electronically stored which necessitates indexing them to locate and retrieve them later. Files are electronically saved on
- Electronic Medical Records (EMR) – This saves Medical reports from an individual practice or hospital
- Electronic Health Records (EHR) – Can be accessed anywhere and help transmit medical records as required.
Maintaining the Medical Records of every case for a period of seven to ten years as mandated by US Federal Government can mean a lot of effort and a streamlined process to ensure they are available to be retrieved when needed. Outsourcing Indexing Medical Records is proven to be effortless, efficient and cost-effective comparatively as having in-house staff to handle such complex and laborious processes can mostly lead to additional costs and ineptitude processes causing stress during patient care and affecting Medical Billing Quality.
Benefits of Outsourcing Medical Record Indexing Process
- Skilled workforce producing quality results at a competitive price
- Quick and timely Process resulting in great patient care and Quality Medical Billing
- Instantly retrievable data Indexed as per the clients’ requisition
- Efficient Indexing of Medical Records leads to Quality and Timely Patient Care
- Safe and secure Data Management to ensure PHI is accessible only to authorized users
- Easy location of specific data or reports by Healthcare Practitioners and Physicians
About e-care
Ecare is 1000+ people Medical Billing Company providing complete Revenue Cycle Management Solutions to more than 100+ Clients across the US. Our teams are experienced in providing expertise solutions to end-to-end Medical Billing including various other services including Indexing Medical Records. e-care’ s expertise involves handling Indexing Medical Records in Electronic Medical Records (EMR), Electronic Health Records (EHR), Document Management Solutions (DMS), or Practice Management Systems (PMS) by scanning them as an initial step and saving each patient’s records in its allocated folder. To know more about Ecare and our services call 1-813-666-0028 or log on to www.ecareindia.com